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Student Computing

Configure Columbia Email in Outlook 2013 or 2010 for Windows

Instructions below are to set up an email account in Outlook on Windows. If you have an Exchange ( account please see these instructions.

Screenshots below show Outlook 2013 on a Windows 8 computer, but are similar to using Windows 7 and/or Outlook 2010.

  1. Open Outlook from your list of programs or Apps.
    You may need to select All programs and find Outlook within the Microsoft Office folder.
    • If Outlook is not already set up for an email account, you will see a Welcome screen or Startup wizard. Click Next.
    • If Outlook opens to an existing email account, select the File tab in the upper left corner, then the + Add Account button located below the Account Information heading.
  2. In the Add Account window, select the Manual setup or additional server types option near the bottom and click Next.
  3. In the Choose Service window select the POP or IMAP option and click Next.
  4. In the POP3 and IMAP Account Settings window select the Account Type you prefer from the drop down menu:
    • IMAP is recommended; it will leave messages on the Columbia mail server so they can still be viewed in the web-based CubMail program, mobile devices and other computers as well as Outlook.
    • POP3 will store messages on this computer within Outlook, removing them from being stored the mail server and counting against your quota.

    Outlook 2013

      Type in following additional information:
    • Your Name - enter your first and last name as you'd like them to appear in outgoing mail
    • Email Address - your full Columbia email address, starting with your UNI and ending in
    • Incoming mail server -
    • Outgoing mail server (SMTP) -
    • User Name - make sure it only shows your Columbia UNI and not your full email address
    • Password - the password for your UNI/Columbia email.
    • If you share the computer do not check the Remember password option.
    Click the More Settings... button when done.
  5. In the Internet E-Mail Settings window that appears, select the General tab. Change the first field to your desired description for the Outlook email account. We recommend using Columbia IMAP or Columbia POP based on what you selected in the previous step, so the account type can be easily identified in the future if any troubleshooting is needed.
  6. Select the Outgoing Server tab and check the first option, My outgoing server (SMTP) requires authentication. Leave the Use same settings as my incoming mail server option selected.

    Outlook 2013 Outgoing Server Settings

  7. Select the Advanced tab and set the following options:
    • Incoming server - select SSL for the encrypted connection (check the box if using POP)
    • Outgoing server - select SSL, and change the port number to 465

    Outlook 2013 Advanced Settings

    If desired you can also adjust options for Sent and Deleted items (IMAP) or Delivery (POP) near the bottom of the window.
  8. Click the OK button in the lower right to exit the Internet E-Mail Settings window.
  9. Click Next in the lower right corner of the Add Account window and enter your Columbia email password if prompted; you may need to enter it twice.
  10. Outlook will test your account connection and display any success or error messages. Click the Close button to exit the test. If there were errors please review the instructions above to make sure all settings were entered correctly.
  11. Click Finish when Outlook shows a message that the account was added.

For more help with using Outlook see suggested online tutorials: Basic tasks in Outlook 2013 or Basic tasks in Outlook 2010. For general help with your CubMail account see CubMail for Students, Faculty and Staff on the Morningside campus support page.

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Last updated 6/27/2014