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Student Computing

Configure Columbia Email in Outlook 2011 for Macintosh

Instructions below are to set up an email account in Outlook 2011 for Macintosh. If you have an Exchange ( account please see these instructions.

  1. Open Outlook 2011 (Applications folder - Microsoft Office 2011 - Microsoft Outlook).
  2. Select Tools from Outlook's top menu, then Accounts from the drop-down menu.

    Outlook Tools menu

  3. In the Add an Account window, select E-mail Account.
    If you already have a different email account in Outlook, select the + (plus) sign in the lower left corner of the Accounts window and select E-mail...
  4. For account information type in:
    • E-mail address:, where youruni is your own Columbia UNI.
    • Password: type in the password for your UNI/Columbia email.
    • Make sure the Configure automatically option is not checked.
    • User name: type in your own Columbia UNI

      Outlook 2011 account information

    • Type: select IMAP or POP depending on your preference.
      • IMAP will leave messages on the Columbia mail server so they can still be viewed in the web-based CubMail as well as Outlook.
      • POP will store messages on your computer in Outlook, removing them from the mail server and your quota.
    • Incoming server: type in and check the Use SSL to connect (recommended) option
    • Outgoing server: type in, check the Override default port option and type 465 in the field to the right of, then check Use SSL to connect (recommended).

    Outlook 2011 Server Settings

    Click the Add Account button when done.
  5. Outlook will return to the main Accounts window; make sure your Columbia account is selected in the left side of the window.
    NOTE: If you see any error messages or prompts select cancel or close the prompt to continue configuring your account.

    Outlook 2011

    • In the Account description field, type in either IMAP or POP after the word "Columbia", based on the Type you selected above. This will help easily identify the account's settings in the future if any troubleshooting is necessary.
    • Full name: type in your name as you would like it to appear in the From field for message recipients.
  6. Select the More Options... button below the Outgoing server fields.
  7. In the window that appears select User Name and Password from the Authentication: drop down menu.

    Outlook 2011 Outgoing Authentication

    • User name: type in your Columbia UNI
    • Password: type in your UNI's password
    • Leave the Unqualified domain: field blank.
  8. Click OK to exit, then click the red button in the upper left of the main Accounts window to close.
Outlook will connect to your Columbia account and show your Inbox and other folders in a column to the left. Send a test message to yourself or a colleague to verify that Outlook is configured correctly.

For additional help in using Outlook see suggested online tutorials: Get Started with Outlook 2011, Best practices for Outlook for Mac 2011, and Known issues in Outlook 2011.

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Last updated 6/30/2014