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CUMC Privacy and Security Training

Announcement
Training for the 2014-2015 period was made available on December 1st. All current Faculty, staff and students must complete the training courses ANNUALLY. This is true even if you recently completed training for the previous period.

  • The expected completion date for the 2014-2015 annual training is April 1, 2015.
  • New faculty, staff and/or students MUST complete the training within 30 days AND before receiving access to any Information Systems at the medical center.
  • Current faculty, staff and/or students that failed to complete the previous training assigned prior to November 28, 2014 have had access to RASCAL and CLIO (library) suspended and are required to take the new training before receiving access to these applications.
Access that was revoked due to a missed deadline will be automatically restored in 2 business days once training is successfully completed. If you have questions about the training requirements, please email HIPAA@cumc.columbia.edu.
For technical assistance contact the Service Desk at extension 5-HELP (212-305-4357), option 5, or email 5help@columbia.edu. Please be able to provide any specific error message(s) you may receive when using the online training.

Training Information
Columbia University values the importance of openly communicating and sharing information, while promoting the safety and security of all students, faculty and staff. To protect sensitive data and computer systems while strengthening security awareness, the University has launched Security Awareness Training.

The Columbia University HIPAA Covered Entity, which includes the Columbia University Medical Center, is governed by the HIPAA and HITECH regulations. As part of that governance, all members of the Covered Entity workforce must complete this training on an annual basis. This training is comprised of three modules.

  • HIPAA Privacy
  • Security Essentials CUMC
  • Data Attestation

To access the Security Awareness Training modules, go to: http://securitytraining.columbia.edu and log in with your Columbia UNI and password.

Failure to complete the training modules will result in a loss of access to system resources, such as RASCAL, CROWN, AXIUM and the Columbia Libraries. Continued failure could result in suspension or termination.

For a complete list and description of each training module please see below.

Security Essentials CUMC

Security breaches are caused by the loss or theft of computers and devices, accidental sharing of information and social engineering. It is important that we understand the full impact of a breach to the University (e.g., fines and lawsuits, public embarrassment, loss of valuable assets). This training will help:

  • Define information security breaches, provide examples, explain their root cause and walk you through the steps to prevent them.
  • Explain how to safely use computing devices, create strong passwords and protect information when traveling or working remotely.
  • Explain how to use the CUMC Email system.
  • Explain common threats, such as social engineering, phishing and account compromises.

HIPAA Privacy

HIPAA applies to the employees, faculty and students within the covered entity of the University. This training module will define Electronic Protected Health Information and the Federal Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).

  • Training addresses private health information (PHI) and its impact on health care providers, as well as understanding of the 18 identifiers, time factors and formats in which private health information can be communicated.
  • Will help you gain a better comprehension of how the HIPAA Security rule addresses the confidentiality, integrity and availability of protected health information in an electronic form.
  • Learn why Columbia is designated as a Hybrid Entity, and how that changes privacy rule requirements.
  • Learn why Columbia Medical Centers, New York Presbyterian Hospital and Weill Cornell Medical Center form an Organized Health Care Arrangement (OHCA), allowing them to share PHI with one another that have common patients.

Data Attestation

All members of the Covered Entity workforce must attest on an annual basis whether or not they have access to, store, or process PHI and/or PII, and the manner in which the data are protected.



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Last updated 12/02/2014