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Classroom Technology Support
 Contact Us:
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New York, NY 10032
5help@columbia.edu
Ext. 5-Help, option 5
(212-305-4357)
 

Podium and Audio Visual Equipment Tutorial

Many locations on campus now have a standard equipment set up and are referred to as an eRoom - please click here for a complete list. Each eRoom contains:

  • Data Projector
  • Sound System
  • Document Camera
  • Internet connected Windows 7 Computer (click here for software information)
  • Internet connected Macintosh OS 10.6 (click here for software information)
  • Cables to connect your own laptop
  • Crestron Touch Panel
The Crestron touch panel controls all of the equipment. To play DVDs or CDs, please insert the disc in the Windows computer's disc drive.

The following instructions walk you through using the Crestron touch panel control system. Additional training is available:

  • A printable PDF (Adobe Acrobat) tutorial that contains the same information found on this page.
  • An online tutorial that mimics using the Crestron touch panel is also available here.
  • If you would like to schedule training in a specific room please email 5help@columbia.edu well in advance of your event with your contact information and the room you will be using. Our Room List and Details page has information the equipment installed in each room.

Starting the Crestron Touch Panel

Always use the Crestron Touch Panel on top of the podium to control equipment in the cabinet. Everything other than inserting and removing media such as discs and memory sticks must be done from the Touch Panel’s display. Manually adjusting equipment in the cabinet can cause problems or stop it from functioning altogether.

Touch Panel Instructions

Please do not remove the Touch Panel from the top of the podium; this can disconnect or damage the cables. If the Touch Panel screen is blank, it is in sleep mode. Simply press anywhere on the Touch Panel screen with your finger to wake it up.

Crestron Touch Panel

  1. A Press to Enter button will appear - push with your finger to get to the control screen.
  2. If the projector in the room is in sleep mode, you will see a Projector is Warming Up message on the Touch Panel. A 30 second timer count down will also appear to show when the projector is ready, please wait for this to complete.
  3. The projector will project an image on the classroom’s screen, and the Touch Panel will display its main control screen (picture above).
  4. Select the Source (PC, Laptop, Mac Mini or Doc Cam) you’d like to use and refer to the appropriate instructions further down on this page. NOTE: For DVD playback please insert your disc in the computer and select PC; the PowerDVD program on the PC can be used to control play options.
Projector Standby - selecting this hides the projector image from displaying on the screen. If this button is selected, Touch Panel screen will appear as white. Select it again to change the screen back to its original state.

Exit - When done, please select Exit on the Touch Panel display, then Yes to power down the podium equipment.

PC Podium Computer and Mac Mini Instructions

Select the PC or Mac Mini button on the left side of the Touch Panel’s display screen to use either computer located in the podium cabinet. PC will allow you to use a Windows based computer, while Mac Mini will allow you to use a Macintosh. The computer’s screen will display on the computer monitor that sits on top of the podium and on the classroom projector.

Windows Volume Control Use the PC as desired.

  • The keyboard and mouse are on a sliding shelf in the top of the cabinet.
  • The black keyboard and mouse are for the Windows/PC, while the white keyboard and mouse are for the Macintosh computer.
  • To connect a USB key, use the appropriately labeled (PC or Mac) connector cable that sits on top of the podium - it may be on either side. A picture of the USB connector cable is shown below.
  • The volume on the computer is controlled by both the Touch Panel Volume buttons and the computer’s volume control. If you do not receive adequate response via the Touch Panel, double-click on the speaker icon in the lower right corner of the screen (upper right on a Mac) and adjust.
  • All podium computers delete files saved to them on reboot. Store any files you would like to keep on a USB key or other media, saving as you go if you make changes. This prevents loss of new information if the computer is restarted for any reason.

Laptop Instructions - Connecting your own laptop to the Podium

Please use the wireless guest-net or Athens networks if you require network connectivity on any laptop computer you connect to one of the podiums.
    1. Power outlets are under the lid on top of the podium. Do not use the network ports in this compartment, they are not active.

      Podium Cables

    2. Plug the VGA cable on the podium into your laptop’s VGA port.
      • Windows laptops: you must press the blue function key (Fn) in combination with one of the numbered function keys (CRT/LCD) to detect the projector. The numbered function key will vary by laptop make/model.
      • Macintosh laptops: Open System Preferences (from the Apple menu), then select Displays, and then Detect Monitor. Once the projector is detected, the laptop’s screen will project. NOTE: Macintosh laptops require an additional DVI to VGA adapter to connect, and these are not provided on the podium.
    3. Plug the Audio cable into the audio port on your laptop. This is usually marked by an icon of a pair of headphones.
    4. Use the laptop as desired. Volume can be controlled on both the Touch Panel and your laptop.

    Using the Doc Cam

    1. Press the Doc Cam button on the Touch Panel display. The Document Camera equipment will power on.
    2. Open the sliding door on the left side of the podium cabinet and pull the tray out to reach the Document Camera.
    3. Carefully lift up the arms on either side of the Document Camera.
    4. Press the release button on the far end of the lens arm and carefully lift up the lens to position as desired (see picture below).

      Document Camera

    5. Place the document you would like to project on the white panel on the Document Camera. The Document Camera will automatically focus. To display a transparency, press the + - button on the Document Camera equipment until the projected image displays correctly. Press + - again to change back to a non-transparent document.
    6. When done, power off. Carefully fold down the lens arm, then the side arms, and slide the drawer back into the podium cabinet.
     
     
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